Complete a Declaration
Click the pencil icon to access the declaration in edit mode.
Complete all mandatory fields which are marked with an asterisk (*), and any other relevant information. In the example of the crew list below, you must click the plus (+) icon to add new records.
A pop up box will appear with the relevant fields to be completed for the record. Complete all mandatory fields which are marked with an asterisk, and any other relevant information. Click “Save”.
The record will now appear in the “Crew members” table. To edit the record, click the pencil icon. To delete the record, click the bin icon.
Signatures
A signature can also be attached to the declaration by selecting a signature that has been saved in your organisation’s account. Type the first few characters of the name or position associated with the signature you would like to attach. The system will automatically filter and display matching results in a dropdown list. Select the applicable result. A preview of the selected signature will be displayed. When the PDF version of the crew list is accessed, the selected signature will be generated on the document. View the Administration Service User Guide for detailed guidance on the management of signatures.
Please note, once a signature has been attached to a declaration, that signature must be attached to all other declarations submitted for the voyage.
Some declarations are prepopulated based on data submitted in the voyage record. You can update and enrich the declaration with additional data. In the example below, the ETA and ETD for the last port of call is prepopulated based on the voyage record. Click the pencil icon to update the maritime security (MARSEC) level for the port and the ship. You can also click the plus (+) icon to add additional ports to the declaration.
You can also attach a file to a declaration. Click “Browse” to select from the files available on your device. When a file is selected, it will appear in the table below. You can click the pencil icon to add a comment to the attachment or click the bin icon to remove the attachment.
To save your progress, click “Save as draft”. You can retrieve the declaration via the maritime folder reference number or the declaration reference number. When the declaration is completed, click the “Save as valid” button. Declarations may only be submitted to the agencies when it has been saved as “Valid”.