Process Declarations
Submit a Declaration
The berthing application operates with more flexibility and is the only form that can be submitted independently from the other declarations. This ensures that the port administrators that utilize the PCS have the necessary vessel information well in advance of arrival to help speed up port operations.
The other declarations can only be submitted when all the mandatory declarations have been completed and saved as “valid”. Once the declarations are in the “submitted” state, you will not be able to edit the submitted declarations or submit any additional declarations.
- Click “Submit arrival forms” to submit all “valid” arrival declarations.
- Click “submit departure forms” to submit all “valid” departure declarations.
Once submitted, the status of the declaration will be updated from “Valid” to “Submitted”. The processing agencies may then accept the declarations, or request more data.
View Declaration Status
The current status of the declaration is displayed in the blue bar at the top of the record.
| Status | Description |
| Draft | The declaration has not yet been submitted. Edits can be made. |
| Valid | The mandatory fields have been completed and the declaration has been saved as “Valid”. Edits can be made. |
| Valid (Amended) | The declaration has been updated due an agency’s request for more data, then saved as “Valid” |
| Submitted | The declaration has been submitted |
| Sub. (Amended) | The declaration has been submitted after being updated due to an agency’s request for more data. |
| Incomplete | A agency requested more data for the particular declaration |
| Awaiting | The declaration has been submitted to the agency and awaiting processing |
| Accepted | The declaration has been accepted by the agency |
| Withdrawn | The declaration has been withdrawn |
You can also view the status history of a declaration via the Maritime folder or at the end of the declaration.
Via the Maritime Folder
When viewing the maritime folder, you can click the status of the declaration to view a summarised version of the status history.
Within the Declaration
To view a more detailed version of the status history, navigate to the end of the declaration
Respond to a Request for More Data
A processing agency may submit a request for more data on a declaration. In such cases, the declaration status is updated to “Incomplete”.
To review the request, retrieve the declaration record and review the agency’s comment in the history and status table. To provide the requested information you can update the relevant declaration fields, attach any relevant files and respond to the agency via the “Comment” box at the top of the declaration.
To save your progress, click “Save as Valid (Amended)”. You can retrieve the declaration via the maritime folder reference number or the declaration reference number. When the declaration is ready to be resubmitted to the agency, click the “Submit (Amended)” button.